Coach Profile

Before you can create a class in your venue, you need to create a coach profile. This helps you manage the coach’s prices, availability, and calendar.

Steps to Create a Coach Profile:

1. Go to Academy from the left-side menu.
2. Click on the Coaches tab.
3. Press Create Coach.
4. Fill in these details:
   • Name
   • Phone
   • Email
   • Sport (Tennis, Padel or Pickleball)
   • Short Description
   • Upload a Picture (optional)

After creating the coach profile, you’ll see three tabs: Profile, Pricing, and Calendar.

How to Manage Coach Pricing and Availability:

To set up the coach’s pricing and availability:

1. Go to Academy from the left-side menu.
2. Click on the Coaches tab.
3. Select the Coach.
4. Go to the Pricing tab.
5. Use your mouse to select a time and date range. A new screen will appear.
6. Fill in the following:
   • Sport
   • Courts
   • Prices (per player)
   • Lesson Duration (for example, if 60 minutes is €10, then 90 minutes would be €15)
   • Number of Players (set prices for up to 4 players)
   • Start/End Time
   • Days of the Week
   • Timed Prices (optional: activate this to set prices for specific times)
   • Select “Allow players to book this coach from the Playtomic app” to let players book private classes online.

⚠️To enable online booking for private classes, make sure the coach has pricing set for a 60‑minute class first.

How to View the Coach Calendar:

To check the coach’s calendar:

1. Go to Academy from the left-side menu.
2. Click on the Coaches tab.
3. Select the Coach.
4. Go to the Calendar tab.

Customizing Coach Permissions

You can adjust the coach's permissions like you would when adding an admin role in Playtomic Manager.

• When a new coach is added, they’ll receive an email confirming their admin role for the club. This doesn’t create a new Playtomic account, just a new user role.

Important: Only users with a tenant owner role can see and manage the club admin section.

💬 Need Help?

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