Adding a new Admin User to your back office (Settings > Club Admins) allows you to grant them specific permissions for menu items. This guide will help you understand the different permissions available and how to assign them effectively.
View vs. View and Edit Permissions 🔒✏️
These permissions can be set as either view-only or view and edit.
- View: Users with view permissions can see everything in a menu but cannot edit or delete anything.
- View and Edit: Users with these permissions can perform specific actions in each menu. Refer to the table below for detailed actions.
Permission Details 📋
Here's a breakdown of the specific actions an Admin User can perform with view and edit permissions:
| Permission Name | Access Granted |
|---|---|
| Schedule | Create, edit, and reschedule reservations; manage recurring reservations and public matches; view occupancy and bookings info; manage private and course classes. |
| Reports | Run reports on bookings, revenues, players, and more; access filters; download reports. |
| All Customer Features | Create, edit, and delete customers; assign categories; recharge wallets; view booking history; export customer lists; manage recurring bookings and wallets; handle categories; import customers and wallet balances. |
| Customers | Create, edit, and delete customers; assign categories; recharge wallets; view booking history. |
| Academy Reports | Access to the Academy reports |
| Academy | Access to the Academy section |
| Recurring Series | Create, edit, and delete recurring bookings. |
| Wallets | Create and edit wallets; change wallet status (active/inactive). |
| Benefits | Edit, enable, or disable categories; create new categories; manage customers in categories. |
| Export Customers List | Export current customer list to CSV. |
| Chats | Start and participate in chats from matches and tournaments. |
| Matches | Create and edit public matches; assign courts; manage players; change match levels. |
| Public Classes | Create, edit, and delete public classes. |
| Coaches and Private Classes | Manage coach profiles and availability; view private classes list. |
| Courses | Create and manage courses; cancel classes; manage participants and coaches. |
| Club Payments | Access payments list; view all payments; export lists to CSV. |
| Tournaments | Create and manage tournaments; add/remove players; delete tournaments. |
| Leagues | Create and manage leagues; edit or cancel leagues; manage league players. |
| Billing | View and download self-invoices; manage billing info and pricing plans (Stripe access requires specific credentials). |
| Invoices | Access to invoices menu. |
| Store | Access to POS, cash register, products |
| Settings | Manage venue settings, booking settings, calendar settings, communication settings, marketing permissions, extras, courts, prices, holidays, integrations, and onsite payment methods (Stripe access requires specific credentials). |
🚨 Note: Only the main admin user can create new admins and grant access to admin permissions. The main admin user is the individual who created or first accessed the club in Playtomic Manager.
By understanding and utilizing these permissions, you can effectively manage your club’s operations and ensure smooth administration.
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